Staff FAQs

Frequently Asked Questions (FAQs) for GMIT staff

Coronavirus Advice to help people stay safe

This page was updated on 15/09/2020 at 15:55pm.

I would like to return to campus. What do I need to do?

You can access the campus once you complete the following steps:

  1. Complete the Return to Campus protocol.  This consists of two parts – a COVID-19 induction training and quiz and a Campus Access Health Declaration form.  Click here for access to the Return to Campus Protocol.
  2. Communicate with your manager about visiting GMIT/returning to work.
  3. Prior to arriving in GMIT each day, staff and students are required to complete a daily health check form.  This form is available here: Daily Health Check and Attendance Form. This form will also serve to record your presence on campus which may be used for any subsequent contact tracing work. It is important that this form is completed for every day of attendance at GMIT.
  4. Daily Personal Contact Log: If you have established any ‘close contacts’ during the day in GMIT, then, before you leave, you  must complete the Daily Personal Contact Log  This form can be found at gmit.ie/covid.  Note: that a close contact is someone you have spent more than 15 minutes of close contact with, within 2 metres (indoor or outdoor) whether wearing a face covering or not; OR someone you have spent more than 2 hours with, in an indoor setting, whether wearing a face covering or not.

 

How link to these forms on your phone:

You can add a link to these forms on your phone's home screen, to make it more convenient to access them.  

For Android phones:

  • Launch Chrome for Android, go to gmit.ie/covid, and click on the link for the form. 
  • Tap the menu button (3 vertical dots on the top right of your phone) and tap ‘Add to Home screen’, and tap ‘Add’ a second time. 
  • An icon named “GMIT Daily Health Check and Attendance form” should now appear on your phone home screen. 

For iPhones:

  • Navigate to the link, tap the Share button on the toolbar (the rectangle button with an arrow pointing upward). This is at the bottom of the screen on an iPhone. 
  • Then scroll down to the list of actions and tap the ‘Add to Home Screen’ icon in the Share menu.
  • You will be prompted to name your shortcut before tapping the Add button.

Welcoming visitors to GMIT. What do I need to do?

If you are welcoming visitors (including contractors) to GMIT, you need to:

  1. Consider if the visit is absolutely necessary, or can the interaction be completed online?
  2. Ensure your visitor completes an online form (the Visitor Health Declaration Form) and submit this, preferably 3 days in advance of the visit. This form will be reviewed by the HR-receptionists, who will inform you that campus access has been approved (or rejected).
  3. Inform your visitor, and meet them at reception. You must remain with them for the duration of the visit (where feasible), and walk them to the exit when the visit has concluded.

This GMIT Third Party Compliance Visitor Access Process document (PDF, 267KB) summarizes this procedure and contains the link to the online Visitor Health Declaration Form.

Academic Calendar 2020/21

Download the GMIT Academic Calendar 2020/21 (PDF).

I work in GMIT. What do the current public health measures mean for me?

The GMIT COVID-19 Response Plan (PDF, 940KB) details the preparations that we have completed with regard to mitigating risks associated with COVID-19. 

The plan also provides information and guidance to staff and students on our new work practices and policies for our formal return to campus.

Please consult the plan to to inform yourself of our new procedures and the changed working environment.

What is GMIT doing about Coronavirus?

We are monitoring the situation closely, and will continue to issue regular updates by email and here on the GMIT website.

Our Business Continuity Team is meeting regularly to plan for a range of scenarios, to enable management to react quickly and effectively.

 

COVID Response Plan

Read the GMIT COVID-19 Response Plan (PDF, 940KB).

Key Actions Required When Attending Campus (Here)

 

Can I travel on Institute business?

GMIT has suspended all international travel for Institute business.

Authorisation previously given for international travel is cancelled.

You can only travel within Ireland on Institute business if it is essential, and cannot be conducted online.

I work in GMIT. What arrangements are in place for leave associated with COVID-19?

Please see link to Circular 0026/2020  - COVID-19 (Coronavirus) - Delay Phase Arrangements for all Public Service employees.

I work in GMIT. How can I keep personal data safe when working away from the office?

Read this guidance from the Data Protection Commission on how to protect personal data when working remotely.

I work in GMIT. How can I access my PC remotely?

Your office PC will need to be switched on, but not logged in, in order for you to get remote access.

Check our guide on how to access your work PC remotely.

Are there any supports available to help me work remotely? (Telecommunications Industry Ireland announcement, 15 April, 2020)

Telecoms industry announces COVID-19 consumer response initiative

Telecommunications Industry Ireland, the Ibec group for the sector, today announced a series of significant consumer commitments made by the industry in the context of the current COVID-19 crisis.

Commenting, Torlach Denihan, Director of Telecommunications Industry Ireland, said: "At what is a critical period for Ireland and a very challenging time for many across the country, the telecommunications industry is working very hard to ensure that people remain connected to their loved ones and to essential services while being able to work and study from home.

Consumers who are in financial difficulty as a result of COVID-19 and have difficulty paying their bills, including those who are cocooning, will be assisted by their service provider to agree an affordable solution for their voice and data services.

In response to this national emergency, the industry has made the following commitments to further support consumers in the context of COVID-19.

  1. Any fixed broadband customers who do not have unlimited usage already as standard will be given the opportunity, if they require, to upgrade their package (which may be on a temporary basis), with their current service provider.
  2. Any customer who does not have fixed broadband and who relies solely on mobile access to the Internet will have the opportunity to avail of an affordable unlimited mobile data access package from their service provider.
  3. Fair usage policies will not be automatically applied to unlimited fixed and mobile data packages.
  4. Service providers may implement appropriate permitted traffic management measures to avoid network congestion.
  5. Access to healthcare and educational resource websites identified by the Government will be zero-rated for all customers where technically feasible.
  6. So that customers can remain connected during the crisis, service providers will engage with any customer that contacts them who is in financial difficulty as a result of COVID-19 and has difficulty paying their bills to agree the best way of keeping them connected to voice and data.
  7. Service Providers will work with ComReg in the event of complaints raised to ComReg by consumers who consider they are not being treated in accordance with these commitments.

In conclusion, these commitments will be implemented by operators as soon as practicable.

Each service provider will provide details and implementation updates on their own website.

The commitments will remain available to consumers until 30 June 2020 and will be reviewed in advance of that date if needed.

As of today these commitments have been made by BT Ireland, eir, Pure Telecom, Sky Ireland, Tesco Mobile Ireland, Three Ireland, Virgin Media Ireland and Vodafone.

Further Information: 

COVID-19 information - GMIT Health and Safety Officer

So you think your hands are clean?