Subject Access Requests

While staff work remotely, there may be disruption to the FOI & Data Protection services as the majority of staff may not have full access to relevant records/information.
We ask for your patience and assure you that requests will be processed in as timely a manner as possible.


Individuals have the right to ask the Institute for information held about them as an individual. 

If you are a current student, you should request information relating to yourself directly from the relevant lecturer/Head of Department/administrator. 



If you are a former student and wish to obtain a copy of your academic transcript, you should contact the School/College which you attended directly rather than contacting the Data Protection Officer.  You can find School/College contact details under the Study heading on the GMIT website.


Subject access requests for other information may be made by contacting

Alternatively, you may wish to download the Subject Access Request Form (Word, 56KB) .

It is important to include the following information in your request:

  • Full name
  • Your contact details
  • If you are a student, your student ID number
  • If you are a previous student or member of staff, details of when you were at the Institute and what you studied/the department in which you worked
  • A full description of the information you are requesting.  Please provide as much information as possible to help the Institute locate the information such as the time periods concerned, names of members of staff who you may have dealt with or who may be able to locate the information, the department or areas of the Institute that are most likely to hold the relevant information.  Note we may have to get back to you to seek further clarification if we do not have enough detail to enable us to find the information you are seeking.

The Institute may ask for evidence of your identity. Current staff and students are advised to submit their requests from their official Institute email address.

In most cases we will respond to your request within one month. If your request is particularly complex, we may have to extend this time by a further two months but we will inform you if this is the case and explain the reasons for the delay.

Not an absolute right

There may be circumstances where GMIT will have grounds to refuse to grant an individual’s request to exercise their data protection rights - read more on the Data Protection Commission website

Further Information: 

We are currently working remotely and are not collecting post - please send all written communications by email to